Book the same dates for several people

Book one set of dates as approved leave for several people at once, like a Christmas shutdown.

Updated June 2026

Quick answer

On the Users page, tick the people you want, then choose Book time off in the bar that appears. Set the leave type and dates and it books approved leave for everyone selected.
Find it under Users › select people › Book time off

Select the people
Go to Users and tick the people you want. A bulk action bar appears showing how many are selected.
The Users page with two people ticked and the bulk action bar showing
Tick people to reveal the bulk action bar.
Book for the group
Choose Book time off in the bar. Pick the Leave type, the From and To dates, and an optional reason such as Christmas shutdown. It books approved leave for each person and deducts from their allowance.
The group booking modal titled Book leave for 2 people
Choose a type and dates, then Book.
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It books as approved

A group booking is recorded as approved straight away and deducts from each person’s allowance. Weekends and bank holidays in the range are skipped.

Ideal for shutdowns

This is the quickest way to close the whole company or a department for the same dates, for example over Christmas.

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