Quick answer
Admins see and manage everything. Team members see the shared calendar and wallchart so they know who is off, plus their own requests and allowance. They cannot see settings, billing, or other people’s details.
Admins and owners
Full access: everyone’s leave and balances, the Users and Settings screens, approvals, imports, exports and billing. Owners can also cancel the subscription and delete the account.
Team members
They see the company Calendar and Wallchart (names, and that someone is off), their own My requests and allowance, and can book their own future leave and connect their own Outlook. They do not see Settings, billing, or other people’s balances and details.
Managers
A manager is a team member or admin set as a department’s manager or someone’s approver. Approving inside the app needs an admin sign-in, but the one-click approve or decline link in the email works for whoever it was sent to.
Shared visibility is intentional
Everyone can see who else is off so they can plan around it. They cannot see colleagues’ private details, reasons or balances.