Go to Settings › Notifications › Digests, open Weekly team digest (email) and tick Send a team digest email automatically. It defaults to Monday at 8am and goes to the account owner. Use Send test digest now to check it.
Find it under
The weekly team digest is an email summary of the week ahead: a row for each day showing who is off, plus a list of any birthdays in the period. It is the simplest way to keep managers in the loop, and it works for everyone by email, so you do not need Microsoft Teams.
If a leave type is marked private, it shows in the digest as a plain “Off” with no reason, the same as on the calendar feeds. Days where nobody is off are left out entirely.
With Skip if nobody’s off and no birthdays on (the default), the digest sends nothing when there is nothing to report, so it never becomes an empty email people learn to ignore.
Weekly or daily?
The digest defaults to weekly, sent on the day you pick (Monday by default) and covering the next seven days. If you prefer a heads-up each working morning, switch the frequency to Daily and it covers just that day, skipping weekends.
Frequently asked
Who gets the digest?
Whoever you list in Send to. If that is empty it goes to the account owner. You can add several addresses, separated by commas, so all your managers get it.
Will it email me every week even when no one is off?
No, as long as Skip if nobody’s off and no birthdays is on (the default). It only sends when there is something to report.
Do birthdays always show?
Only if your company has the birthday perk switched on and someone’s birthday falls in the period. Otherwise that section is left out.
Is this the same as the Teams digest?
No. This is a plain email that works for any company. The Microsoft Teams “who’s off today” digest posts into a Teams channel instead, and is set up separately. You can use either, or both.