Ireland · free template
Annual leave request form Ireland · free download
Written by the Book Time Off team.
Here is our free to download and ready-to-use annual leave request form for Irish teams. Having a simple form like this in place lets you keep records easily and avoid clashes and confusion with annual leave. If you want staff holiday tracking taken care of completely, try a free trial of Book Time Off too.
What this form is for
A leave request form gives your team an easy way to book annual leave and a clear record for you too. It will help you track who is off, when, for how many days and who approved it.
It covers annual leave, carried-over leave and unpaid leave. Print it, or share the Word file and accept by email.
The easier way
Approve from your phone
Requests arrive as a notification. One tap approves. The balance updates itself.
Approvals 2
AB Aoife Byrne Sales 3 days
Wed, 15 Jul · Annual leave
Approve Decline
CM Cian Murphy Ops 1 day
Fri, 24 Jul · Annual leave
Try it free
30 days free · no card required
The form
Download the template
Free Word document. Edit the fields, add your logo, then print or email it.
request-form.docx
ANNUAL LEAVE REQUEST
Ireland
STEP 1 · YOUR DETAILS
Name
Manager
STEP 2 · DATES
First day
Last day
Download the template
Word .docx · free, no sign-up
What the form includes
Six short steps, so nothing gets missed:
1 Your details · name, job title, department and line manager.
2 Dates and amount · first day, last day, full or half day, and the total working days.
3 Type of leave · annual leave, carried-over leave, unpaid leave or other.
4 Cover and handover · who covers the work and what they need to know.
5 Declaration · notice given, cover arranged, policy read, then sign.
6 For the approver · approve, decline or hold, with a signature and the date.
How to use it
The employee fills it in
Dates, total working days and cover arrangements.
Send it to the line manager
Print it, or email the Word file.
The manager checks it
Enough days remaining, and no clash with who else is off.
Approve, decline or hold
Sign it, then record the days against the person's allowance.
From a paper trail to one click Request, approve and record in one step. The employee books, you get a notification, one tap approves, and the balance updates itself.
Start your free trial Approving and recording requests
Keep it consistent and every request is easy to defend:
✓ Respond to every request the same way.
✓ Check the person has the days remaining.
✓ Check who else is off before you approve.
✓ Keep the signed form with your leave records.
Annual leave rules in Ireland
This is a universal form, so you will still need a policy in place to cover:
✓ Annual leave entitlement ✓ Carry-over rules
Frequently asked questions
Is a written annual leave request form legally required? No. There is no legal requirement to use a form. A clear written record simply protects both sides and keeps approvals consistent.
Can I edit the template? Yes. It is a Word document. Change the fields, add your logo, and adjust the leave types to match your own policy.
What should a leave request form include? The employee and manager names, the dates, the number of working days, the type of leave, cover arrangements, and space to approve or decline.
Is a paper form or software better for tracking leave? A form is fine for a handful of requests a year. Once several people book leave, software tracks balances, flags clashes and keeps the record for you.
Do I need a separate form for half days? No. The template has a half-day option built in. Mark AM or PM on the same form.
This template is general information, not legal advice. Check the employment contract and current official guidance for the circumstances at hand.
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